- Bookkeeping
- Financial reporting
- Corporate compliance
- Regulatory filings
From the first receipt to the final filing
Corporate Minds runs the back office end to end — all of the function, none of the overhead. Your time stays on the company: operations, financing, and the market.
Companies at every stage
- Private companies
- Going public
- CSE & TSX-V issuers
All of the Function
We run the process from end to end
Most companies assemble a back office from pieces — a bookkeeper, an accountant to prepare financial reports, counsel for the corporate record, and someone else for the filings. The work gets done, but the handoffs between providers are where deadlines slip and errors enter the record.
Corporate Minds consolidates every one of those functions into a single engagement. The team that posts the entries prepares the financial statements, assembles the audit file, clears auditor and regulator inquiries, and completes the filing — nothing is reconciled twice, and nothing waits on a handoff.
- Receipts
- Accounting records
- Financial statements
- Audit
- SEDAR+
A quarter, scheduled backward from the deadline
day 0
Period end
Prepare the package
~day 15
First draft
Review
~day 30
Draft to management
Client review · board approval
~day 50
Filing pack ready
Buffer
day 60
Statutory deadline
An illustrative quarter for a reporting issuer; milestones are set with each client and vary with the audit and the deadline. Annual filings follow the same shape over 120 days, with the audit in the review window.
None of the Overhead
20% to 40% less than the alternative.
Clients typically spend 20% to 40% less on corporate and financial administration than they did before coming to us. The savings come from three places at once.
- 01
Salaries for a function that isn't full-time
A controller, a bookkeeper, and someone to carry the corporate record is a six-figure commitment before software, benefits, or office rentals. Few companies at this size have enough work to keep those seats busy — and none can absorb the gap when one of them is away.
- 02
Counsel billing at counsel's rates
Minute books, registers, resolutions, and routine filings don't require legal advice. But when there's no one else to do them, they land on a lawyer's invoice at a lawyer's hourly rate. We handle the administrative work so counsel is engaged on the questions that genuinely need them.
- 03
Audits priced for disorganized records
Audit fees are driven by hours, and hours are driven by how much the auditor has to reconstruct. Records kept to audit standard throughout the year — reconciled, supported, and approved as they go — reduce the fieldwork the auditor has to bill for.
Your Time Back
Administration costs less in volume than in interruption
The forwarded invoice, the payment that needs approving today, the filing nobody realized was due on Friday. Three standing controls keep them off management's desk.
Routine and Predictable Payment Processing
Accounts payable runs twice a month on set dates, approved in writing and released under dual authorization. One approval cycle instead of a stream of individual requests — and the control your auditors test every year.
A Calendar That Counts Backward
Milestones are set back from the statutory deadline, with review in its own slot and the audit package scheduled ahead of the audit. You see a draft on a date you knew about, not a document request the week it's due.
One Intake Channel
Vendors, banks, and brokers send documents directly to our team to be addressed for your company. Nothing needs to be routed through management, and it does not depend on an email being forwarded.
What's left for management is the decision, not the administration: approve the payment run, review the draft, sign the filing.
Ready to hand it over?
Tell us where your records stand and what you're spending now. We'll come back with a scope and a monthly figure — prepackaged or à la carte, and without replacing your legal counsel or auditors.
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